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Creating & Adjusting Schedules

There are two ways to add events to a schedule:
  • Add singular events to the schedule
  • Bulk create and edit schedules in takeover view

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Singular Events

Without losing view of your day, you can quickly add a singular event to the schedule:
  1. Press the + button in the top right hand corner, and select Event, or press cmd + e . This will open the Add an Event drawer on the right hand side of the window.
  2. Add an event name such as “Lobby Call”, and then give it a start time, and an optional end time.
Optional Fields:
  • If there is a specific detail that you want to include on this event, you can include a note on the event. You can use this section to highlight specific details such as “Don’t be late!”
  • You can also use the association field to search for specific individuals, groups, or goup tags, to restrict who can see this event. To learn more about visibility settings, visit the Personnel page.
Once you’re ready, you can hit Save in the lower right. The event will be added to the schedule!
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Editing & Deleting an Event: To edit an event once it’s already in the schedule, simply click on the event, and then look for the pencil button in the lower right hand corner of the drawer. You can modify all of the details pertaining to the event, or you can press the trash can in the lower right to delete the event.

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Multiple Events

To work on the entire day’s schedule at once, you can access the full schedule edit view by clicking Edit in the top right hand corner of the schedule.
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Once the expanded view is opened, you will be able to create multiple events at once, or adjust previously created events as seen below:
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Daysheets is designed for keyboard efficiency, the entire schedule view can be controled by using the tab key. To create working. an event you can navigate the following fields from left to right:
  • Add an event name such as “Lobby Call”
  • Add a note to the event, such as “Busses wil take us to the gig”
  • Add a start time with keyboard shortcuts such as 7A or 0700 and press tab
  • Add an optional end time if required
  • Use the Associations search to tag a specific individual, group or group tag with that event
  • Press tab to move onto creating the next event.
To delete an event, press the trash can to the left of the green check box. The event will gray out until you save the schedule, which at that point the event will be deleted.
If you want to add an event to the schedule, but don’t have confirmation on a start time, you can press the TBC button when creating an event! This will hide the start time from the schedule and display the event as TBC on the schedule.Events with TBC toggled on still need an estimated start time, so Daysheets knows where to sort the event on the schedule, but that time will only be displayed to admins when the schedule is being edited!

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Shifting Schedules (Bumps)

Bumps allow you to shift the start and times of multiple events at once multiple schedule events at once. This is great when a load in schedule changes, or doors are delayed and your run of show needs to shfit by 15 minutes.
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To use Bumps, select which events need to be shiting, by using the the check boxes on the left hand side of each event. Next in, in the menu at the bottom of the window, enter the amount of minutes you need to bump the events by in the box that says Bump times by. To make events later, use the plus button, and to have them start earlier, use the minus button. Save your schedule, and that’s it!
Schedules are designed to stay flexible while keeping everyone aligned. Once you combine templates with bumps, managing show days becomes significantly faster and more reliable.