Adding Charter Flights

Charter flights can be manually created in Daysheets for private, tour, or group travel that does not operate on a commercial airline schedule. Unlike commercial flights which pull from airline data and are tied to a flight number, charter flights have more flexibility. This gives you complete control over timing, routing, aircraft details, and passenger visibility.

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When to Use a Charter Flight

Use a Charter flight when:

• The flight does not have a commercial airline or flight number
• The aircraft is privately operated
• Timing may change or is not finalized
• Passenger lists are managed internally
• You need full control over routing and visibility

If the flight has a commercial airline and flight number, use Commercial Flights instead.

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Creating a Charter Flight

You can create a charter flight from either the Flight Grid or any Day View on your tour. Both entry points create the same charter flight record.

1. Click the blue + button in the top right hand corner and select Flights, or press cmd + F
2. Select Enter Manually when Daysheets asks for your entry method
3. Select Charter from the flight type dropdown.

You can begin entering the details of your charter in the drawer on the right hand side.

• Trip Label helps identify the charter at a glance. While these are optional, we suggest naming your trip. For Example: Charter to LA. This trip label will apear on the schedule for you and your team, and will also appear in the flight grid. If left blank, the flight will display PHL -> LAX, or whatever the Airport codes are of the trip.
• Tail Number is required to be added for all charters. If unassigned, you can enter XXXXX
• Aircraft Type is optional, but a nice touch for your team!
• Departure & Arrival Date and Times

As you get to departure and arrival airports, you be required to search for an FBO or Airport. This allows Daysheets to determine what time zones your flight will take off and land in, so we can properly sort on the schedule, and calculation total trip duration.

• Set Departure Airport or FBO by using the Google Maps search field (required)
• Add the Departure Airport Code (optional)
• Set Arrival Airport or FBO by using the Google Maps search field (required)
• Add the Arrival Airport Code (optional)

Once you’re done, you can click Continue in the lower right and move to adding passengers.

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Adding Passengers

Switch to the Passengers tab to assign people to the charter. You can:

• Add individuals
• Add groups or sub-groups
• Assign multiple passengers at once
• Add Guests using the same search behavior

Passenger assignments control who sees the charter on their schedules depending on your permissions and visibility

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Saving the Charter

Once all required fields are completed, click Save. The charter flight will immediately appear across:

• Flight Grid
• Day Views
• Desktop schedules
• Mobile schedules

Any future updates will automatically sync across all views.

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Editing or Removing Charter Flights

Charter flights can be updated or removed at any time from both Mobile and MacOS by clicking on the charter flight, and clicking the penicl icon in the lower right hand corner. Flights can be accessed for modifications from the flight grid, or the day view. Changes are reflected immediately so your team always has the most up-to-date travel information.